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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • A faculty member has approved your submission and has contacted the editors to inform them of approval
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word file format.
  • The text adheres to the stylistic and bibliographic requirements outlined in the 'Author Guidelines' Section
  • Where available, URLs for the references have been provided.
  • You are familiar and agree with our copyright terms and conditions.

Author Guidelines

The manuscript should be presented in the following order: 

  • Title page 
  • Abstract, or a summary for case reports (Note: references should not be included in abstracts or summaries) 
  • Main text separated under appropriate headings and subheadings using the following hierarchy: BOLD CAPS, bold lower case, Plain text, Italics 
  • Tables should be in Word format and placed in the main text where the table is first cited. Tables should also be cited in numerical order 
  • Acknowledgments, Competing Interests, Funding and all other required statements 
  • References (Vancouver Style). 
  • Figures must be uploaded as separate files (view further details under the Figures/illustrations section). All figures must be cited within the main text in numerical order and legends should be provided at the end of the manuscript. 

Please remove any hidden text headers or footers from your file before submission. 

Title Page 

The title page must contain the following information: 

  • Title of the article 
  • Full name, postal address, e-mail and telephone number of the corresponding author 
  • Full name, department, institution, city and country of all co-authors 
  • Word count, excluding title page, abstract, references, figures and tables 


Your abstract should give readers a brief summary of your article. It should concisely describe the contents of your article and include key terms. It should be informative, accessible and not only indicate the general scope of the article but also state the main results obtained and conclusions drawn. The abstract should be complete in itself; it should not contain undefined abbreviations and no table numbers, figure numbers, references or equations should be referred to. It should be suitable for direct inclusion in abstracting services and should not be more than 300 words. 


Authors can opt to choose keywords relevant to the content of the manuscript. The selected keywords should also be included in the abstract itself. 

Authors and Institutions 

On submission of your article through our submission system you will be asked to provide a name, email address and institutional affiliation for all contributing authors. In the case of students, please use your full (legal) name, your official Michener email and associate yourself as a student at the Michener Institute.  


Acronyms and abbreviations should be used sparingly and fully explained when first used. Do not repeatedly explain the abbreviations throughout the article. Abbreviations and symbols must be standard. SI units should be used throughout, except for blood pressure values which should be reported in mm Hg. 

Whenever possible, drugs should be given their approved generic name. Where a proprietary (brand) name is used, it should begin with a capital letter. 

Figures and illustrations 

Images must be uploaded as separate files. All images must be cited within the main text in numerical order and legends must be provided (ideally at the end of the manuscript). 

File types 

Figures should be submitted in TIFF, EPS, JPEG or PDF formats. For non-vector files (e.g. TIFF, JPEG) a minimum resolution of 300 dpi is required, except for line art which should be 1200 dpi. Histograms should be presented in a simple, two-dimensional format, with no background grid. 

For figures consisting of multiple images/parts, please ensure these are submitted as a single composite file for processing. We are unable to accept figures that are submitted as multiple files. 

Please ensure that any specific patient/hospital details are removed or blacked out (e.g. X-rays, MRI scans, etc.). 


Tables should be in Word format and placed in the main text where the table is first cited. Tables must be cited in the main text in numerical order. Please note that tables embedded as Excel files within the manuscript are NOT accepted. Tables in Excel should be copied and pasted into the manuscript Word file. 

Tables should be self-explanatory, well-labeled and the data they contain must not be duplicated in the text or figures. 


Authors are responsible for the accuracy of cited references and these should be checked before the manuscript is submitted. References must be in Vancouver style and follow the correct referencing guidelines. A Michener guide to Van style can be found here: 

ICMJE Recommendations has many optional areas. This guide has been created for The Michener Institute and may differ from styles at other educational institutes and those required by individual journals. 

Preparing the reference list 
References must be numbered consecutively in the order in which they are mentioned in the text. 

Only papers published or in press should be included in the reference list. Personal communications or unpublished data must be cited in parentheses in the text with the name(s) of the source(s) and the year. Authors should request permission from the source to cite unpublished data. If possible, avoid using unpublished data. 

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